East Nashville High alumni Association


standing rules of East Nashville High Alumni Asssociation, Inc.
  1. Membership on the Board of Directors shall be proposed by written application submitted by a sponsor who currently serves on the BOD. The written application shall first be submitted to the Nominating Committee and upon approval shall be considered by the BOD at the next meeting of the BOD. Persons applying for BOD positions are required to be alumni of East Nashville High School, East Literature Magnet School, or East Nashville Magnet School and be a dues paying member of ENHAA. Additional or replacement BOD members shall be elected along with officers every two years Members with two consecutive unexcused absences will receive a letter from the Secretary reminding them of their responsibilities to the BOD. Excused absences are Illness of Board Member, illness in their immediate family, death in Board Members immediate family, or work related. Other absences will be considered on a case by case basis by the Executive Committee. Members who choose to write a letter of resignation can be reinstated by the above procedures. Members who resign shall become Members Emeritus, provided they have written a formal resignation letter to be kept on the file with the Board.
  2. The BOD shall hold meetings on the second Monday of the odd months of the year, ie. January, March, May, July, September and November. Additional meetings may be called as business dictates.
  3. Standing Committees:
    1. Executive Committee- The Executive committee shall consist of the elected officers and the immediate Past President.
    2. Nominating Committee – the Nominating Committee shall be chaired by the immediate Past President. The other two members shall be proposed by the current Nominating Committee and elected every two years with the regular slate of officers.
    3. Appointed Committees shall be: Finance, Eagle, Scholarship, Alumni House, Publicity, Membership, Web-Site, Hospitality, Fund Raising, and Sunshine. Chairmen of these committees shall be appointed by the President and the Executive Committee. Members of the Committees shall be selected by a collaborative effort between the Chairman and the President. Each Committee Chairman shall be required to keep a folder of Guidelines and pertinent information to assist future appointed chairmen.
  4. Duties of Officers: President shall preside over all meetings and serve as ex-officio on every committee except the Nominating Committee; Vice-President shall preside in the absence of the President and shall serve as Class Representative Coordinator. Secretary shall keep records\minutes of each meeting and send copies of the minutes to the Executive Committee one week prior to each meeting for study., He\she shall give special notice to those members who have missed two consecutive unexcused meetings, reminding them of their responsibilities to the BOD. Treasurer shall serve as liaison between the BOD and the Financial Manager. He\she shall serve as a standing member of the Finance Committee, which will prepare budgets and monitor their execution. He\she shall submit a financial report at each BOD meeting. Dues shall be $20.00 per year. All financial records shall be examined annually.
  5. The term of office for elected officers shall be two years. Each officer may serve a second consecutive term. Officers shall be elected in May and installed at the beginning of the July meeting, along with the newly elected members of the BOD. Appointed offices shall be Historian, Legal Counsel, Parliamentarian and any other position deemed necessary.
  6. All All-Alumni Reunions shall be held every two or three years, except under extenuating circumstances. The President, with approval of the BOD, shall appoint a Reunion Committee Chairman and the Outstanding Alumni Committee. The Reunion Chairman will communicate plans to the BOD for approval. Plans and reservation forms for the Reunion will be published in the Eagle and on the website. (See Exhibit A for criteria for Outstanding Alumni and Committee to Elect Outstanding Alumni)
  7. Members in good standing shall have access to information from the membership roll concerning their class/classes for the purpose of planning class reunions. No person or organization shall have access to the complete membership roll without permission of the BOD.
  8. Contributions to the Sunshine Committee will be $5.00 from every BOD member as needed. Gifts for BOD members admitted to the hospital for serious illness are not to exceed twice in a calendar year. In case of the death of a BOD member, their immediate family or family living in household, flowers, a memorial or what seems appropriate will be sent. The committee will use its best judgment on cost being fair to all. The committee may decide to extend courtesies if special circumstances occur.
  9. All financial proposals shall first be examined by the Finance Committee before being presented to the BOD.

The Standing Rules may be amended at any given BOD meeting with a quorum present by a majority vote, provided two members agree and present the proposal to the Executive Committee for review prior to the vote.

    • Rule 2 – Amended November 8, 2010
    • Rule 1 – Amended September 12, 2011
    • Rules 1, 2, 3 – Amended January 11, 2014
    • Rules 4, 5 – Amended July 14, 2014
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